Privacy Policy

Your privacy is important to us. This policy explains how Excalibur Coaching & Fitness collects, uses, and protects your personal information when you use our website and register for programs.

1. Information We Collect

Personal Information You Provide:

• Registration Information: Name, date of birth, address, email, phone number.
• Payment Information: Billing address and payment method details (processed securely by our payment partners; we do not store full credit card numbers).
• Medical Information: Relevant health conditions, allergies, or medications needed for safe participation (provided voluntarily).
• Emergency Contact: Name and phone number of a designated contact.
• Communications: Any information you provide when contacting us via email, phone, or social media.

Automatically Collected Information:

• Usage Data: IP address, browser type, pages visited, time spent on pages.
• Device Information: Operating system, device type.

2. How We Use Your Information

• To provide services: Process registrations, manage payments, communicate program details, and ensure participant safety.
• To improve our programs: Analyze usage patterns and gather feedback to enhance our offerings.
• To communicate: Send confirmation emails, schedule changes, important announcements, and occasional promotional content (with opt-out option).
• To ensure safety: Share relevant medical information with coaches on a need-to-know basis during sessions.
• Legal compliance: Comply with applicable laws and regulations.

3. Information Sharing & Disclosure

We never sell your personal information to third parties. We may share information only in these limited circumstances:

• Service Providers: Trusted partners who help us operate (payment processors, email platforms) under strict confidentiality agreements.
• Legal Requirements: If required by law, court order, or government regulation.
• Emergency Situations: To protect the safety of participants, staff, or the public (e.g., sharing medical info with first responders).
• Business Transfers: If Excalibur Coaching & Fitness is involved in a merger or acquisition.

4. Your Rights & Choices

• Access & Correction: You may review and update your personal information by contacting us.
• Opt-Out of Marketing: Click "unsubscribe" in any promotional email or reply asking to be removed.
• Delete Account: Request deletion of your registration data (subject to legal retention requirements).
• Media Opt-Out: Provide written notice before your first session to exclude you/your child from photography/video.

To exercise any of these rights, email us at excalibur.connections@gmail.com.

5. Data Security

We implement reasonable physical, technical, and administrative safeguards to protect your information, including encrypted connections (SSL/TLS) and restricted access to personal data. However, no internet transmission is 100% secure. You share information at your own risk.

6. Children's Privacy

Our programs serve children ages 5-14. We collect information about children only from a parent or legal guardian with valid consent. A parent may review, update, or delete their child's information at any time. We do not knowingly collect information directly from children under 13 without parental consent.

7. Third-Party Links

Our website may contain links to other sites (e.g., payment processors). We are not responsible for the privacy practices of those sites. We encourage you to read their privacy policies.

8. Cookies & Tracking

We use essential cookies to operate our site and optional analytics cookies (e.g., Google Analytics) to understand how visitors use our site. You may disable cookies in your browser settings, but some features may not function properly.

9. Data Retention

We retain registration data for as long as your child is active in our programs plus up to three years for operational and legal purposes. Medical information may be retained longer to fulfill safety obligations. Payment records are retained for tax and accounting purposes as required by law.

10. International Users

Our website is operated from the United States. If you access it from outside the US, your information may be transferred to and processed in the US, where privacy laws may differ.

11. Changes to This Policy

We may update this Privacy Policy periodically. Material changes will be notified via email or a prominent notice on our website. The "Last Updated" date at the top indicates when changes were made.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

• Email: excalibur.connections@gmail.com
• Location: Atlanta, GA